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  4. How to Make a Wedding Seating Chart Without Stressing Out
Martha Stewart Weddings

How to Make a Wedding Seating Chart Without Stressing Out

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By Kayla Pantano
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seating chart posters
Credit: Meg Smith

You've counted up your RSVPs—now it's time to make a wedding seating plan for your reception. Here's how to do it without losing your mind.

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Credit: Meg Smith
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Some wedding planning tasks are easier to cross off your list than others. But just because organizing certain elements can be tricky, don't assume that tackling them is downright impossible. Take making a seating chart for your wedding, for example. Many find arranging their guests among their wedding's reception tables a total headache, but it doesn't have to be. We're here to walk you through exactly how to make a wedding seating chart.

First things first: Start devising your wedding seating plan about two to three weeks before the big day, once you've (hopefully) heard back from everybody you've invited. To begin, you'll need to scour your RSVPs and figure out who's actually coming (A.K.A. who you need to seat). Once you have that wedding seating list, you'll also need to decide on a wedding seating layout—what types of tables do you want to have, and how are you going to arrange them in your reception space? If you're struggling to answer these questions yourselves, you can always consult your wedding planner. You can also turn to other factors, like your budget and venue, to figure out what makes the most sense in terms of furniture rentals and the likes. We've also got a few more tips ahead.

From there, you'll settle on where to place each person. Unfortunately, there's no steadfast approach for deciding who gets what chair, but the following tips will help you navigate a handful of situations. (Remember: You can always assign guests a particular table instead of a specific seat if that makes it easier!)

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Choose Your Table Shape

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Credit: Paige Jones Photography
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Once your guest list is finalized, you'll need to determine how many tables you'll need and how many people will be seated at each one. Keep in mind that shape plays an important role. While rectangular ones make it easier for guests to chat, round tables might be simpler for you to sort (you'll only need to pay mind to who's sitting directly next to one another).

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Put Pen to Paper

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Credit: Nathan Westerfield

It's helpful to literally map out your seating chart. You can laminate pieces of paper printed with table shapes that you can label with dry erase markers, or you can use an online tool like All Seated. If you prefer color coordinating, divide your guest list into categories arranged by color (your college friends might be represented with pink, his in blue, and family in yellow, for example) and write out everyone's names on the appropriate colored Post-it flag. Then, arrange—and rearrange—them on photocopied outlines of your table arrangements.

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Seat the Two of You First

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Credit: Jillian Mitchell Photography
28 Ideas for Sitting Pretty at Your Head Table

As it's your big day, your table should be centrally located. Typically, you'll sit at a table by yourselves with your wedding party or with your parents and a few close relatives and friends. You also have the option of sitting at a sweetheart table, which is reserved for just the bride and groom.

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Then Seat Your Wedding Party

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Credit: Winsome + Wright

Depending on the size of your wedding party—and how many of them invited plus-ones—you can seat everyone together at one long head table, or divide the group among several tables that are situated near you and the groom.

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Put Family First

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Credit: Olivia Leigh Photographie

After you seat yourselves, place your parents somewhere close (unless they're sitting with you). Unlike the ceremony, where the groom's and bride's sides traditionally sit separately, at the reception, you can mix things up and seat everyone together.

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Ask Your Parents for Help

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Credit: Sylvie Gil Photography
Learn More About Involving Your Parents in Wedding Planning

Odds are that you don't know every one of your parents' friends as well as they do. Include them in the process by giving them a say as to where their friends should be seated.

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Find Common Ground

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Credit: James Moes

When seating remaining guests, consider their life experiences and interests. If you know your best friend, Rachel, is a hardcore hockey fan, you might seat her next to John, who played in college. Your ultimate goal is to create an atmosphere where your guests can have fun.

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Avoid a Singles' Table

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Credit: Mint Photography
Learn More About Singles' Tables at Weddings

Although love is in the air, don't be tempted to play matchmaker and seat all of the single guests together. Instead, intersperse single guests among couples, focusing on common interests, not relationship status.

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Bring Children Together

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Credit: Cassidy Carson Photography
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Kids like being around other kids, so a kid's table, and similarly, one for teenage guests, is a good way for everyone to have some fun, parents included!

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Practice Sensitivity

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Credit: Whitney Neal Photography
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In terms of table placement, consider any special needs of your guests. Grandparents will likely have a better time in a well-lit area away from the band and speakers within view of the dance floor, but not in the thick of it.

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Get Creative Table Assignments

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Credit: Fiona Conrad
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Once you finally settle on seating assignments (phew!), use the seating chart and table numbers as opportunities to get personal. Whatever their form, arrange your guests' names in alphabetical order with legible table assignments in a format that will guide guests to their seats smoothly.

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    1 of 12
    2 of 12 Choose Your Table Shape
    3 of 12 Put Pen to Paper
    4 of 12 Seat the Two of You First
    5 of 12 Then Seat Your Wedding Party
    6 of 12 Put Family First
    7 of 12 Ask Your Parents for Help
    8 of 12 Find Common Ground
    9 of 12 Avoid a Singles' Table
    10 of 12 Bring Children Together
    11 of 12 Practice Sensitivity
    12 of 12 Get Creative Table Assignments

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